Personal Laptop Use Agreement – Student

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In the event you wish to use your personal laptop device for work related to Big Brothers Big Sisters of Waterloo Region (BBBSWR), the following is required to ensure all data and information related to BBBSWR is kept safe and secure. The following conditions include :

  • The student understands that all work pertaining to BBBSWR is completed via SharePoint and through your personal @bigbrothersbigsisters.ca email address.
  • The student must use the Microsoft Teams App or Web Browser for communication through the BBBSWR Channels.
  • The student understand that they must have their laptop kept password protected so that there are no security concerns.
  • The device is not to be left unattended after office hours, weekends, holidays, etc while signed into Teams, Outlook, the SDP or SharePoint. It is also not to be left unattended in a public area.
  • When a student walks away from their computer every effort should be made to lock or minimize screens displaying sensitive and/or confidential information.
  • The device may not be loaned to friends or family members while the student is signed into BBBSWR SharePoint, Teams and/or the SDP database.
  • The student must log out of Teams, Outlook, SharePoint and the SDP after the end of each day.
  • BBBSWR will not be responsible for any loss or damage to the device.
  • The student shall only login with their agency email, SharePoint and SDP accounts while using a secure wifi network at home or in office.
  • Documents containing any personal or confidential information should not be saved to the desktop, documents, or downloads of the personal device.
  • The student agrees that BBBSWR files and documents are of a confidential nature and will ensure that all efforts are made to securely store files on BBBSWR SharePoint.
  • Following the end of placement, the user is required to log out of all accounts and to delete any saved login information. Furthermore, any downloads should be cleared and the devices cache should be cleared. The password and MFA will be switched over to the Service Delivery Manager’s contact information.

    • In addition to the aforementioned conditions, the student understands that Big Brothers Big Sisters of Waterloo Region reserves the right to monitor and review a student’s use of any of their technology resources as it relates to their work with BBBSWR. This includes all stored information, as well as the content of all incoming and outgoing information.

    In signing below, the student acknowledges the above terms and conditions and agrees to abide by them.

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